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Presenting to Trustees

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HWDSB Trustees are committed to effective, meaningful dialogue with students, parents and the community.

The following process is used for those who may be interested in presenting to Trustees.

Requests to Make an Oral Delegation

Requests by groups and individuals to speak on matters that are shown on the Board or Standing Committee agenda must be submitted in writing by e-mail to Heather Miller at [email protected], by noon on the Friday before the meeting and must address a topic in the agenda.

If your request to make an oral delegation cannot be accommodated, you will be invited to give a written submission that will be distributed to the members at the meeting, distributed to all trustees in the weekly information package and posted on the Board’s website.

Requests by delegations and individuals to speak on a topic other than an item on the meeting agenda, may be invited to speak to a special committee of the Board.

Please include the following information in your request to present to Trustees:

  • the topic that will be addressed
  • the name of the speaker or speakers if the time provided is to be shared by two members of an organization
  • address of the speaker
  • contact information for the speaker (preferably e-mail)
  • the name of the organization, if the speaker is representing an organization such as a school council or community group

Written submissions alone, on any topic and at any time, may be submitted to Heather Miller at [email protected] and will be distributed to all trustees and posted on the Board’s website.

Time Allotted

If interested in presenting to Trustees, you may request either five or ten minutes, and will be accommodated at the discretion of the chair. At any time the chair may decide that a shorter time be allotted to facilitate the business of the meeting.

Questions of Clarification

Following presentations, members of the committee and other trustees may ask brief questions for clarification only, for a period of time, which will be at the discretion of the Chair.

Access the Regulations for Delegation Presentations to Committee document.

Updated on Wednesday, June 28, 2023.
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