NOTE: THE ARCHIVES DEPARTMENT IS NOT RESPONSIBLE FOR STUDENT TRANSCRIPTS. PLEASE CONTACT THE STUDENT RECORD DEPARTMENT FOR ASSISTANCE: CLICK HERE FOR STUDENT RECORDS
HWDSB Educational Archives
Address: 465 East 16th Street (Hill Park Learning Centre), Hamilton, ON L9A 4K6 Directions
Phone: 905.527.5092 ext.4585 | Email: email@example.com
Manager: Hal Hillgren Email: firstname.lastname@example.org
Hours of Operation – Update Oct 2021:
At present, the Archives is closed to all visitors. Staff hours are varied, and while emails and phone calls are still being monitored, certain delays may occur when responding to research requests and other general inquiries. We apologize for any inconveniences.
I’d like a copy of my transcript – do you have it?
The Archives does not retain student transcripts. Former students requiring transcripts who’ve graduated recently can contact Student Records.: https://www.hwdsb.on.ca/cce/hwdsb-student-records/
I’m looking for class pictures or yearbooks from when I was a student. Do you have them?
Maybe! We try to retain copies of both items whenever possible, but in many cases with former schools, items were often lost or discarded, and what remains is often down to the foresight and planning of select individuals. In the meantime, we work hard to collect, save and preserve what we can, and thanks to the efforts of our staff and the public our collection continues to grow, so there’s always a possibility for something new turning up.
I’m looking for information on the schools I attended. Do you have this?
We are generally able to provide basic information such as school histories, staffing, opening/closing dates, etc. Please note that while our collection is extensive, it is by no means complete, and on occasion we simply do not have the requested information available.
I have historical items (photos/media/documents/artifacts/etc) from my time as a student/teacher – can I donate them to the Archives?
By all means! We’re always open to donations of relevant items that can be integrated into our existing collections. In addition, if you have items that you feel we might be interested in but that you’d still like to retain, we can make copies or scans for ourselves.
Are there items that the Archives wouldn’t want?
Occasionally, we do get items that are deemed superfluous or irrelevant to our criteria. This could include artworks from schools that are commercial reproductions vs original works, candid photos of students with no I.D. and/or visible connection to a specific school or photos/media too damaged to decipher or preserve. Generally speaking, if you have an item and aren’t sure, please contact us first and we can come to a decision.
Do you loan items out?
On a case-to-case basis, yes. General loan requests include Alumni reunions or school anniversaries and closing ceremonies. For individuals, we generally offer copies/scans of items vs loans, depending on the material in question.
I’m interested in volunteering – how can I apply?
We’re always happy to meet with people interested in volunteering. For more information contact us by phone or email.