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Processes/Info

Last updated on Sunday, October 15, 2017.

Memorial Stoney Creek Bell Times and Entry Routines 2016/2017:

8:10 a.m. – 8:25 a.m. Student Arrival
8:25 a.m. Student Entry Time
8:25 a.m. – 9:25 a.m. Period 1
9:25 a.m. – 10:05 a.m. Period 2
10:05 a.m. – 10:45 a.m. Nutrition Break #1
10:45 a.m. – 11:35 a.m. Period 3
11:35 a.m. – 12:25 p.m. Period 4
12:25 p.m. – 1:05 p.m. Nutrition Break #2
1:05 p.m. – 2:05 p.m. Period 5
2:05 p.m. – 2:45 p.m. Period 6
2:45 p.m. End of Day Dismissal

 

  • The playground and kindergarten area are supervised by staff between 8:10 – 8:25 a.m.. Students should not arrive prior to 8:10 as there will not be supervision in place.
  • At 8:25 a.m., when the morning bell rings, all students are expected to line up and be ready to enter the school. Teachers will greet classes and provide direction regarding entering the school at this time.
  • Any students arriving after 8:25 a.m. are considered late. Students who are late should enter through the front doors and proceed to the office for a late slip.
  • On rainy or extremely cold days, students will be directed into the school upon arrival between 8:10 -8:25 a.m.. Students in grades 1-8 will enter through their usual a.m. entry doors and all students in Kindergarten will enter through the south-east hallway door off of Kilbourne where they will be greeted by staff members and directed to their classrooms.
  • At 2:45 p.m. dismissal, kindergarten parents/guardians must meet their child at the kindergarten classroom door that exits into the kindergarten play area at the north east corner of the school. Parents/guardians may choose to wait either inside or outside of the kindergarten play area.
  • At 2:45 p.m. dismissal, parents/guardians of grades 1-8 are able to meet their children either within the kindergarten area or outside of this area along Kilbourne Dr. or Memorial Ave..
  • Please note that at dismissal, we ask all students to leave the school premises and head home as soon as possible in an effort to ensure that all arrive home safely in a timely manner, and so that our bussing students who are gathered in the gymnasium can safely board their busses.

 

Safe Welcome Protocol:

As you know, the HWDSB has initiated a Safe Welcome Program. The program supports a welcoming learning environment by ensuring that parents and other authorized visitors can access elementary schools while keeping students and staff safe. At our school, all exterior school doors will be locked during the instructional day, and visitors must access the school via the main entrance. Please be reminded that the front entrance is now equipped with a video/intercom access system which is to be used to gain access. Once granted entry, all visitors must report directly to the office. Anyone needing to travel beyond the office will be asked to sign in and to wear a visitor’s sticker. Thanks in advance for your cooperation in keeping all of our students and staff safe!

 

Nutrition Breaks:

Please be reminded that Memorial SC is on a “Balanced Day” schedule which includes 2 x 40 minute nutrition breaks. Please note that Nutrition Break #2 is considered to be lunch. This is when students who go home/out for lunch would leave to do so. Students who normally stay at school for lunch must bring a dated, signed note from their parent/guardian, preferably within the student agenda, each time they have been given permission to leave during this break, and this note must be shown to their homeroom teacher prior to leaving. This is imperative in order to ensure the safety of all our students. Once students have left, they are asked not to return with any food/drink and should join their peers on the back playground prior to bell time.

 

School Bus Expectations:

Please be reminded of the following expectations for those who are registered as riders on our school bus routes:

  • All students must act in a manner that is respectful to fellow students, staff, and the driver or they will be removed from bussing
  • Riders are expected to ride each day
  • Students may not choose to ride a different bus other than their assigned bus

If on occasion a student will not be riding the bus home, a signed and dated note should be provided.

 

Picking Up/Dropping Off Students & Dropping Off Items:

For parents/guardians who are picking up or dropping off students outside of normal entry/dismissal times, it is expected that students will be called down to the office by office staff when being picked up, and that parents will send their child on their way to class from the office when being dropped off. We are asking that parents/guardians not travel to classrooms/lockers for this purpose.

At times when items need to be dropped off at school (i.e. lunches, homework, forms, etc.), in an effort to limit the number of interruptions within a classroom, parents/guardians will be asked to place the item on the small table in the office labeled with the student’s name and teacher’s name. Students will then be called down at the next break to pick up items.

 

Parking:

We understand that finding parking around the school can be a challenge. Having said that, in order to keep all of our students safe, we ask that you please avoid stopping/parking in the “No Stopping” zones surrounding the school including the designated area for bus loading/unloading. We are also asking parents/guardians to avoid entering the parking lot off of Kilbourn Ave as this is creating a dangerous situation for all, especially the students who are exiting vehicles and for those who are walking along the sidewalk as cars enter/exit the lot.

A special thanks to those parents/guardians who are arriving heading southbound towards the escarpment and parking along the playground of the school past the staff parking lot!! This is certainly a great place to drop off your child(ren) as it is: safe for you and your child to then walk along the sidewalk towards the school, it is helping with the congestion near the school gates, and there is no worry of parking tickets. We certainly are fortunate to have such a length of parking along side of and around back of the playground. Thanks again!!

 

Website Update Notifications:

Would you like to receive an email notification each time our school website is updated? If so, please take a minute to visit our school website at http://www.hwdsb.on.ca/memorial click on the “Subscribe” link found on the right side of the page near the top> enter your email address >choose if you would also like to subscribe to other HWDSB messages and click on submit. Once submitted, you will receive a notification confirming your subscription.

Please note that this feature has become more important as we moved away from a paper copy monthly newsletter towards a digital means of communication. Only a couple of newsletters will be sent home in hard copy this year, one of which is our October edition. An electronic edition is not only more environmentally friendly, saves the school $$ on paper/printing, but also allows communication to become more timely.

 

Pets on School Property:

Please be reminded that we respectfully ask that all pets be kept off of school property as students, staff, or other caregivers may have allergies to these pets or not be comfortable in their presence. We are also always concerned that a student might approach pets in a manner that results in an undesirable response from the animal. Thanks in advance for your cooperation!

 

Volunteers:

We thank all of the parents, guardians, and community members who give up their time to support learning at our school.

Now that the school year has begun,  please let us know if you are interested in volunteering at Memorial during this school year. Please see us in the office and we can provide you with all of the information you need to get involved.

Please note that all volunteers, including: classroom support, excursion volunteers, volunteer drivers, etc. must have a current (within 3 years) Vulnerable Sector Screening and must sign a declaration each year in between screenings. If you are planning on volunteering in any capacity, please see us in the office to ensure our records are up to date. You will be asked to see the original copy of your current Vulnerable Sector Screening at that time.

 

PLAYGROUND USAGE AT NUTRITION BREAKS

Note that all students in grades 1 through 4 are to remain on the east side of the playground, the side closest to the side parking lot and they should not proceed past the white fence posts half way down the grass area. All students in grades 5 through 8 are to remain on the west side of the playground and they should not proceed beyond the white fence posts half way down the grass area. The only exception to playing beyond the white fence posts is for students involved in an organized team game such as soccer or baseball in one of the back areas of the field.

 

Lockdown/Hold & Secure/Shelter in Place:

A secure school situation is when direction for emergency response is required in the event of the following scenarios:

Lockdown:  A potentially violent situation at the school

Hold & Secure: Safety situation in the neighborhood external to the school

Shelter in Place: A potentially environmental hazard outside the school.

School Administrators, local emergency services, staff, students, are given roles and responsibilities when an emergency response is in place. HWDSB takes all necessary precautions to ensure safety and protection of our students.

As per our Board’s Safe School Policy we are required to hold 2 lockdown drills per school year, 1 shelter in place drill, and 1 hold & secure drill.

Teachers will go over the appropriate Procedures, prior to the day of the drills and will de-brief with the students following the drills.

In the event of an Emergency Evacuation at Memorial Stoney Creek where students need to be evacuated, our off-site location is St. Francis-Xavier School. If students are evacuated, parents will be notified via school website, Synervoice telephone call out, calls from Memorial Staff where necessary and it will also be communicated via local media through the HWDSB Corporate Communications Department.

For more information, please visit the links below:

http://www.hwdsb.on.ca/wp-content/uploads/2012/07/SecureSchools-Infographic.pdf

Secure-Schools-Protocol

 

 

Use of Student Agendas:

The student Agenda is an essential part of your role as a student at Memorial.  It will help you keep track of important events, organize your home study program, inform you of school rules, and policies, and help the school to communicate effectively with your parents/guardians.  The following steps will make this required tool an effective and regular part of your routine:

 

  1. The agenda should be kept with you at all times while you are at school. It should be taken to each class every day and home every night. You may be asked to use it at any time, so be prepared.
  1. For successful time management:
    • Record your homework assignments and test dates for each class, each day
    • Use it to help in planning your home study so that it is carried out on a regular basis
    • Keep track of special events (team games, practices, club meetings, dances, and assemblies)
  1. This agenda should be available to open each day during announcements, every class, and prior to dismissal so information can be recorded immediately.
  1. Parents should be checking your entries on a regular daily basis so that they can help you organize your home study and support you in meeting any homework and assignment deadlines.

 

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