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School Policies

Last updated on Monday, November 07, 2016.

Student Handbook 2016-17

Important Bell Times – Balanced Day




9:00 am

Period 1

9:00 – 9:50

Period 2

9:50– 10:40

1st Nutrition Break

10:40 – 11:20

Period 3

11:20 – 12:10

Period 4

12:10 – 1:00


2nd Nutrition Break

1:00 – 1:40

Period 5

1:40 – 2:30

Period 6

2:30 – 3:20


3:20 pm


School Life …The HILLCREST Way!

Hillcrest is a very busy school, which offers all students numerous opportunities to enrich their education and achieve their potential.  In order to foster an environment of respect, achievement and responsibility, all students are expected to observe the following expectations at our school and at all school functions:



Students will enter an exit the gymnasium quietly with their class.  Talking or causing a disturbance during an assembly is disrespectful and unacceptable behaviour.  Appreciation will be shown with respectful applause.



Students will move quietly through the hallways, keeping to the right when possible.  Primary and Junior classes will move in single file under the supervision of a teacher.  Running or horseplay is dangerous and has no place in our hallways.



Play should be fun but not dangerous.  In general, all students will follow the “No Body Contact” rule.  Contact sports or games, wrestling of any kind (including play-fighting), snow throwing or any other aggressive behaviour is not allowed.  Students must stay within the set boundaries and under the supervision of staff at all times.  Students may only enter the school with direct permission of the teacher on playground duty.



All language, spoken or written, should be respectful in tone and appropriate at all time.  Swearing, name-calling, and other offensive language are highly disrespectful and have no place at Hillcrest.



Students are encouraged to keep all toys and electronic devices at home (ex:  cell phones, mp3 players, PSP, etc).  These devices may be used in an instructional setting under the guidance and direction of teaching staff.  Personal use during instructional time is prohibited.  If it is necessary to bring such a device to school, it should be turned off and locked in the student’s locker.  Students are always welcome to use the school phone in case of emergency.  Hillcrest School cannot be responsible for individual property which is lost or stolen because it has not been properly secured.


Hillcrest falls under the umbrella of the Ontario Safe Schools Act.  As such,  violence (including bullying), weapons or illegal substances will be dealt with according to the Education Act and Regulations.  Please refer to the Ontario Safe Schools Act at the web link below for further      information.        




We ask you that you sign an agreement to allow your child to use our computer labs as well as the INTERNET.   Please take time and review this document carefully with your child. 




It is the Parent’s responsibility to call the school at (905) 549-3076 to report all student absences on a daily basis. 

An answering machine is always on, so please call anytime before 9:00 a.m. to report an absence.   Leave student name, class, and reason for absence. Once morning attendance has been taken, students arriving late must check into the office upon their arrival to school to obtain a late slip.

ILLNESS: It is advised that children who are sick or are recovering from an illness remain at home until they are well enough to participate in recess and classroom activities.  In this way, the children will not spread germs to other students. Students with fevers should also remain at home.



Appointments etc.

When a student needs to leave early for an appointment, etc. a note written and signed, by the parent in the Student’s Agenda, is required.  Adults picking their child up are asked to report to the office.



Entry and exit is by the designated doors only.   After school, the only students using the front door should be those using bus transportation.  All other students are to exit using the appropriate door for their grade. This policy will be strictly enforced for the safety of all our children. Brothers and sisters picking up younger siblings are to remain OUTSIDE the school on the playground near the door their sibling will exit to pick them up.  They are NOT to be waiting in the school.



Hillcrest staff and students will continue to hold scheduled fire drills six times a year. We will also have two Lockdown Drills a year, in order to practice responding effectively to emergency situations resulting from a potentially violent internal or external threat.


The provincial Code of Conduct will create a learning environment that fosters respect for others and ensures young people learn the values needed to be a good citizen.  The Code sets clear, consistent, province-wide minimum standards of expected behaviour for all involved in the publicly funded school system, and clear consequences for students who choose not to meet these standards.  The Hillcrest School staff and community are insistent that student and teacher rights be protected.  These include:

  • The right to make a mistake and be forgiven.
  • The right to learn in a safe and protective environment.
  • The right to teach in an atmosphere, which is free of serious misbehaviour.

If issues develop where a student chooses to violate the learning and social rights of others, they will be dealt with in a fair, firm and consistent manner.  This may involve the loss of social privileges for a period of time.  Frequent disruptions or more serious incidents will result in a student being suspended from school.  Police will be involved for any incidents involving illegal substances and all serious acts of violence or harassment.

Infractions Leading to Suspension

1. Uttering a threat to inflict serious bodily harm on another person.

2. Possessing alcohol or illegal drugs.

3. Being under the influence of alcohol.

4. Swearing at a teacher or at another person in a position of authority.

5. Committing an act of vandalism that causes extensive damage to school property at the student’s school or to the property located on the premises of the student’s school

6. Bullying

7. Any other activity that is an activity for which a principal may suspend a student under a policy of the board.

Actions taken off school property and outside school activities where the activity impacts on school climate (306.1)

HWDSB Definition of Bullying
 Bullying is typically a form of repeated, persistent, and aggressive behaviour directed at an individual or individuals that is intended to cause or should be known to cause fear and distress and/or harm to another person’s body, feelings, self-esteem, or reputation.

  • Bullying occurs in a context where there is area or perceived power imbalance.
  • One of the fastest growing forms of Bullying is Cyber Bullying.  Cyber Bullying can be generally defined as sending or posting harmful or cruel text messages or images using the Internet or other digital communication devices.

Ways for Hillcrest students to avoid being the target of Cyber Bullying;

  1. Do not respond to/engage in the abuse. No back and forth.
  2. Talk to someone about it.  Ignoring bullying leads to escalation.
  3. Keep records/print off messages if possible, to help identify the bully.
  4. If necessary, get a new number, account, give it out to one person at a ime and keep a diary to record any abuse.  Your tormentor may be closer than you think.
  5. Take a break – Unplug.

Parent Solutions – If your child is being bullied

  1. Make bullying a more “talkable” subject.
  2. Place and keep the computer in an open common area.
  3. Inform Internet Service Provider (ISP) or cell phone service provider.
  4. Do not erase messages; keep it for evidence.
  5. Software help – McAfee Parental Controls filter both IM and Chat rooms.



Each evening should include 20 to 30 min. for reading. Parents should refer to their child’s student planner to check on homework.  Planners are expected to be brought home and returned to school on a daily basis. Parent’s Role –The following suggestions are offered:

Establish homework routines. Monitor what the child does in order to understand his/her skills level and programme. If your child is not bringing home any work, it is reasonable to ask why. Ask or contact the teacher.Provide a quiet, equipped setting. Provide a regular, consistent time, free from distractions, phone calls, computer games and television. Provide support, suggestions, interest, clarification and encouragement.If a concept is not understood, contact the teacher, telling is not teaching.Inform the teacher (by note, phone,etc) when homework cannot be legitimately completed.Take your child to community resources, i.e. library, museum, and encourage the use (as appropriate) of
newspapers, magazines, etc.



While every student will have the use of a locker, some sharing may be necessary.  Intermediate students need to use a lock on their locker and will provide the office with their locker number and combination. The school cannot accept responsibility for the security of any personal materials.  Lockers remain school property, and will be inspected as necessary to maintain a clean and safe school environment.  In cases of suspected wrongdoing, lockers may be searched using established procedures.



Parents are requested to inform the homeroom teacher and office, in writing if their child has severe, life threatening allergies, as we need to ensure that safety precautions are put into place.

PLEASE DO NOT SEND NUT/PEANUT BASED PRODUCTS TO SCHOOL as we have several students who are anaphylactic.

Remain seated during lunch and behave with courtesy and respect.

Clean up eating area as required, taking home any food/drink left over

Use the washrooms prior to or after the eating time, except during emergencies.

Remain in assigned areas for the entire eating period.

Children are then dismissed by our teacher supervisors and are expected to remain outdoors (weather permitting) until afternoon entry time. 

For supervision purposes, we expect students who eat at school to remain on school property throughout the full lunch period.

We strongly discourage parents from giving their children permission to leave school property at lunch. The school cannot accept responsibility or provide supervision off school grounds.



A reminder to parents that dropping off or picking up students in the bus loading zone is not permitted. While we understand that the parking on the street may seem crowded, please observe the signs. Three spots in our parking lot are reserved spaces and several spots near the entrance are handicapped parking.  Do not park there for any reason without the appropriate handicapped permit for the handicapped spots or the permission of the office for the reserved spots. Cars not parked in appropriate parking spots may be tagged.  Please note that for student safety, students are expected to cross the road with the crossing guard. 



Please check your child’s head for lice regularly and notify the school if you find head lice in your child’s hair so a letter can be sent home with the class to have all parents check their children for head lice (the student’s name will not be mentioned).  If your child has head lice, you will be notified and your child will be directed home with a letter and instructions to be followed.  This letter needs to be signed prior to their return to school.



We ask that all valuable items be left at home. This includes any electronic device.  Cell Phones are brought to school at the students own risk.  They are to remain in their lockers and turned off.  Students are not to use them during school instructional hours.  Students who violate this rule will have their phone taken and returned at the end of the school day.  The second offence, the student will have to retrieve the phone from the office.  The third offence a parent will have to come and get it.  This policy is in place to avoid loss or damage to such items.  When found, jewelry and other small items are generally turned into the school office.  Any clothing articles not claimed are regularly sent to organizations that can make good use of them.



Fitness is one of the most important elements of our physical education program. At Hillcrest, we have a dress policy for our physical education classes in the junior and middle school divisions.  Students are asked to wear running shoes and have a change of clothes for physical education. The students are expected to change into physical education clothes before gym classes.  Gym uniforms consist of a white or grey t-shirt, shorts and gym shoes.  Hillcrest gym uniforms are available for sale.  These uniforms are not the school uniform and cannot be used as a substitute.  Conversely school uniforms cannot be used as gym clothes.



The office telephone is for important calls only.  All other arrangements are to be made ahead of time including extra-curricular and social activities. Students should not be using cell phones during the instructional time to call home. All students should go to the office if they need to contact home.



Hillcrest Elementary is a Uniform school.  Students are required to wear a school top daily  which should be purchased from our supplier  JML uniforms on Parkdale Ave. All uniforms must have the Hillcrest Logo on them.  Parent Council, administration and staff have indicated that uniforms create a level of safety and identity that makes Hillcrest a much more rich, inviting, safe and inclusive environment.  Students are required to wear uniforms during school and on all school trips.  The uniform must always be the base piece of clothing while in the building.  Only uniform sweaters may be worn overtop of uniform tops while inside.  Students may wear long sleeve clothing underneath school tops during the colder months.  Failure to wear a uniform will/could result in the following actions:

i) Phone call home for a parent to bring it or for a student to return home to retrieve it.

ii) Student may be provided with a substitute uniform top provided by the office for the day.

iii) Letters will be sent to the home or phone calls to parents from the office.

iv) Invitations to parent(s) to meet with School Administration to discuss non-compliance.

v) Chronic defiance of the policy may result in more direct consequences including detentions and possible suspension.



When winter storms occur before the opening of school for the day, please listen to local radio stations for school bulletins.  The stations are informed before 7:00 a.m. and you will hear one of two messages:

Schools are open

Schools are closed

Radio stations that carry school   information: 900 CHMLCKOC820 CHAM102.9 K-Lite FM Television Stations that carry school   information: CH TV (channel 11)(CH Morning Live)